I have been a productivity coach for over a decade.  And, although I love the tools of productivity – calendars and task lists, timers and process documents – they are not the reason that I still enjoy what I do.

What keeps me fired up and engaged with my clients is seeing them live better, more fulfilling, lives because they improved their productivity.

You see, it’s not about the to-do list.  However…


Your to-do list is a crystal ball that reveals your future. ~Dr. Melissa Gratias


Ahh, the future.  I promise that this article is not about death.  I’ve already written about death.

Or, maybe it’s a little about death.

This article will tell you how NOT to die friendless.  Yay!


Having friends is a good thing, and maintaining friendships can get difficult as we get older.

We get distracted by jobs, mortgages, spouses, kids, and this annoying thing called “self-care.”


How do we prioritize friends?


I recently coached a client who set a goal to reach out and contact at least one of his friends every week.  We added it to his to-do list.

But, adding a recurring task to your to-do list can be stressful.  Especially when you already have a challenging list of tasks.

Here’s what we don’t want:  Oh no!  I forgot to call Herb!  I’m a failure! I’m a terrible person!  Herb will hate me now!

Those thoughts benefit nobody, especially Herb.


Here are some suggestions for productive friendships…

After you decide that calling your friends regularly is something that would be life-affirming and fun, set and communicate some rules.

Rules for friendship?  Yes, I’m totally serious.

Setting boundaries and clearly communicating your expectations saves tons of hurt feelings down the road.

Imagine sending this email to your friend Herb…


Dear Herb –

 I would like to call you more often, but here are the rules:

  • If you are busy, don’t answer.
  • If we are talking and you need to go, say so. Conversations can last 30 seconds.
  • There is no “turn taking.” No “I called you last time, so it’s your turn to call me.”  We don’t track turns.
  • When you get a voicemail from me, smile, but feel no obligation to return the call.
  • If the spirit moves you to call me, do it.
  • All the rules above apply in reverse.

If the rules sound good to you, let me know.

 Sincerely, Me


Does that seem crazy?  Nobody would ACTUALLY send an email like that to a friend, would they?

I did.


I’d lost touch with a friend when she moved across the country from me.  The bullet point list above was copied and pasted from my email to her a few months ago.

She loved the idea and quickly agreed to my terms.


Now, we happily trade voice mails every couple of weeks and speak once or twice a month.  My friend is back, and my life is the better for it.

 With these rules, calling my friend is never a source of stress or guilt.  Yes, I have it on my to-do list, but if it doesn’t get done, no biggie.  I postpone the task to another day.

Yes, friendship is organic and cannot be scheduled like an appointment.  But, if we do not allocate time and mental resources to maintaining friendships, they may fizzle.


Besides, calling friends is fun.  Fun is good.   People should have more fun.

Productivity tools help us allocate our time to work, family, yoga, and lots of other important things.


Why not use these same tools to manage our friendships?

Corral To-Dos eBook

Are you ready to get serious about doing the right things AND doing things right?

Check out my eBook Corral Your To-Dos: and don’t rely on your brain – at all.

Dr. Melissa Gratias, MBG Organizing SolutionsDr. Melissa Gratias (pronounced "Gracious") is a work psychologist who helps overwhelmed and underappreciated businesspeople be more focused and effective. Since 2007, thousands of people have graduated with honors from her onsite sessions, distance coaching, productivity seminars, and corporate consulting projects. Based in Savannah, Georgia, Melissa is available for nationwide consulting and speaking engagements. Contact her via email at getproductive@melissagratias.com or call 912-417-2505. Sign up for her free monthly e-newsletter or visit her website, melissagratias.com.

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