I am so lucky to have the opportunity to speak to people across the country.  I returned to one of my clients, an automobile assembly plant, to deliver a day-long productivity seminar.

However, I wasn’t the only productivity expert in the room!

The #ProductivitySuperheroes who participated in the seminar had these great tips to share with you:
  • Clear your head every night before bed by making note of all of your undone tasks. ~John
  • Use Outlook Tasks! ~Maggie
  • Do task mapping to determine what comes first, second, etc. ~David
  • Use Outlook Rules to automatically file certain incoming messages. ~Michael
  • Prioritize your emails and always take good notes. ~Tammy
  • Make a list so you won’t forget what you need to do. ~Alan
  • Use a weekly planner. ~Jaime
  • Use Excel to make Gantt Charts for projects. ~Albert
  • Put reminders on your calendar. ~Alice
  • Make checklists every day. ~Anna
  • Pay attention to your peak productivity times of day. ~Sarah
  • Color-code incoming emails to help you prioritize your responses. ~Lise
  • Use Outlook Calendar and Tasks. ~Patricia
  • Never be without a to-do list. ~Scott
  • Use Microsoft OneNote as your memory bank. ~Ovie
  • Have one notebook where you write down everything. ~Earl
  • Make lists – on paper preferably. ~Angie
  • Break down your priorities into 2 – 3 “must dos.” ~Philipp
  • If it takes less than 2 minutes, do it immediately. ~Matt
  • Get things out of your brain and onto your lists. ~Jill
  • Separate your task list into daily, mid-term, and long-term priorities. ~Flachsy
  • Checklists and spreadsheets are huge helps for tracking tasks. ~Cicero
  • Keep your top 3 – 5 goals in front of you every day. ~Angel
  • Standardization and consistency are your friend. ~Hamp


The theme of the list above is…make lists!  I love how these folks recognize the fallacy of trying to remember all of the things we have to do.  Our brains weren’t built for that!


I salute these #ProductivitySuperheroes and look forward to my next visit to the plant.


This article is a part of my #ProductivitySuperheroes series where I profile people who are exceptional at managing their time, tasks, information and/or life in general. If you’d like to nominate yourself or someone you admire, please email getproductive@melissagratias.com.


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Dr. Melissa Gratias, MBG Organizing SolutionsDr. Melissa Gratias (pronounced "Gracious") is a work psychologist who helps overwhelmed and underappreciated businesspeople be more focused and effective. Since 2007, thousands of people have graduated with honors from her onsite sessions, distance coaching, productivity seminars, and corporate consulting projects. Based in Savannah, Georgia, Melissa is available for nationwide consulting and speaking engagements. Contact her via email at getproductive@melissagratias.com or call 912-417-2505. Sign up for her free monthly e-newsletter or visit her website, melissagratias.com.

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